TOURING CLOTHING

Procedures

TABLE OF CONTENTS

• PURPOSE

• UTILIZATION

• SCOPE

• DCC CLOTHING COMMITTEE

• CLOTHING COMMITTEE CHAIRMAN

• Recruit Committee Members

• Annual Plan

• CLOTHING COMMITTEE FUNCTIONS

• Inventory

• Sale and Distribution

• Purchases

• Design

• REVISION

PURPOSE:  This Operating Procedure contains guidelines for Design, Purchase, Inventory, Handling, Sale, and Distribution of DCC touring clothing.

UTILIZATION: This Procedure is to be used as a guideline for the DCC Board of Directors to effect the above purpose through the establishment of a DCC Clothing Committee (ref DCC Constitution Article VII)

SCOPE: DCC touring clothing may include T-shirts, jerseys, tights, jackets, headgear, or other items. Clothing specific to the DCC Racing Team or Specific to major DCC events (Huffman 100, Wright Wride, River Races, etc) are not within the scope of this Operating Procedure and shall not be part of the responsibility of the DCC Clothing committee.

DCC CLOTHING COMMITTEE: 

Clothing Committee Chairman: A DCC member in good standing shall be appointed by the DCC Board of Directors. Responsibilities of the Clothing Committee Chairman shall include the following:

• Recruit Committee Members: The Clothing Committee shall consist of at least three DCC members recruited by the Chairman as volunteers to assist in Design, Purchase, Inventory, Handling, Sale, and Distribution of DCC clothing.

• Annual Plan: The Committee Chairman shall submit to the Board an annual plan for DCC Clothing in November of each year for the following calendar year. This plan should include estimates of types and quantities of clothing to be purchased, a schedule of estimated expenses and income which can be included in the DCC Budget (reference Operating Procedure OPQQ3F) , and a brief statement of the plan for selling and distribution of DCC clothing.

Clothing Committee Functions: Continuous functions shall include the following:

Inventory: Maintain an inventory of DCC touring clothing. This inventory shall include the quantities of various clothing items on hand, the per item cost, selling price, and an indication of storage locations.

Sale and Distribution: Clothing items shall be sold for the DCC by the Committee. A system for selling clothing directly to DCC members directly and by mail order (for selected items) shall be maintained. Additionally the committee shall make DCC touring clothing available for sale at major DCC events, meetings, picnics, etc. Proceeds from all clothing sales shall be submitted to the DCC treasurer for deposit into the DCC general account. State sales tax on clothing sales shall be computed and paid to the State of Ohio by the DCC treasurer as required. All items shall be sold at a price which results in a profit. Profits shall not exceed 25% considering costs. cost of distribution, and sales tax.

The committee may sell directly from inventory or by accumulating individual advance orders for selected clothing items. All individual advance orders shall be paid for in advance and funds for quantities submitted to the DCC treasurer prior purchase of quantities to fill the advance orders.

Purchases: The Committee shall select sources and place orders for clothing in quantity purchases. All purchases shall be paid for by DCC check provided by the DCC treasurer. Purchases not included in the annual plan (ref paragraph 1.2 above) submitted to the DCC Board must be approved by the board.

Design: Types of clothing items to be handled by the Committee and design, color, logo, and printing shall be decided by the committee. The committee shall be receptive to ideas from DCC members. Designs should result in functional bicycling clothing. The general theme for logos and printing should promote DCC, DCC sponsors as appropriate, and Bicycling.

REVISION:  Revisions to this Operating Procedure can be made at any time through the DCC Board.